Proline Management Logo

Administrative Support Specialist

Victoria, British ColumbiaFull-time
About the Job
We are looking for motivated individuals with a passion for helping people live and grow together to join our Victoria office team. 

If you are the kind of person who instinctively creates and follows processes to efficiently organize and complete tasks and projects this job is for you.

This is not a remote position. You will working out of our Burnside office.

This is YOU to a ‘T’:
  • You are a master at coordinating information and people, taking care of processes, and keeping things tidy.
  • You are able to juggle multiple projects and communicate honestly about your timelines, challenges, and questions.
  • You do whatever it takes. You live by the phrase, “It’s not my fault but it is my problem.”
  • You are confident, kind, patient, and have a calming manner.
  • You are willing to step into any situation and find creative solutions.
  • You go above and beyond regularly — not for credit, but because that’s how you roll.
  • You have a sense of humor and have fun.
  • You love learning, setting goals, and are open to guidance and feedback.

The role day today:
This is not a remote position. You will working out of our Burnside office.
  • Positively present and represent the company in the community.
  • Filing of documents produced/processed by the Strata Administration team.
  • Updating and working with the property management database as required.
  • Administration for the client and building onboarding and offboarding.
  • Updating existing database entries including client and general strata corporation information.
  • Managing physical and electronic filing.
  • Handling confidential documents with complete discretion.
  • Supporting Property Mangers and Administrative team with additional duties as assigned.

A little about us:
  • We are friendly, hardworking, and a little weird.
  • Our purpose is to help people live and grow together in every way possible.
  • The paradigms we strive for are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism.
  • Do you want to know more? Visit our website https://www.prolinemanagement.com.

Experience & Qualifications:
  • Positive attitude and enthusiasm for working with people and systems.
  • Previous experience working in administrative role is an asset.
  • Excellent grammar, punctuation, and attention to detail.
  • Excellent typing and knowledge of computer systems including Outlook, Word, and Excel are required.
  • Ability to work with various computer systems.
  • Ability to work effectively as part of a team and take initiative.
  • Being flexible and adaptable to changing procedures and tasks.
  • Clean criminal record check.
  • Ability to handle multiple things going on at once including multitasking, prioritizing, meeting deadlines and maintaining clear communication with the team.

Position Details:
  • Full-time, permanent position.
  • $37-40,000 annually to start.
  • Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
  • You will be working out of our Victoria office which is currently open by appointment only to keep our team safe.
  • Remote work opportunities available upon completion of the training period (please note that this is not a 100% remote position, in-office hours will be required).
  • Weekends and statutory holidays off.

Other Details:
  • Vacation policy based on length of service.
  • Wellness and Social Committees.
  • RRSP matching.
  • Health Benefits Trust and Life Insurance.
  • Paid days off on your birthday and job anniversary.
  • Monthly get-togethers for lunch.
  • Seasonal staff parties.
  • Employee referral program.
  • Employee volunteer opportunities.
  • Education reimbursement program.
  • Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administrative Support Specialist role with us. We are looking forward to reviewing your application!

Please note that only selected for the interview process candidates will be contacted.
    About Proline Management

    With 60+ employees, 4 offices, and over 34 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.